Legal Secretary

External Posting

Legal Secretary Position – Fixed-Term Contract

Job Posting Number: S-2024-24e

Classification: Contractual position for legal secretary, civil section

Part-time: 5 days over two weeks (possibility to complete full-time with another position)

Schedule: 8:30 AM to 4:30 PM; days to be determined as per needs

Job Description

Person who:

• Handles professional work for one or more lawyers
• Transcribes, prepares documents or procedures from notes provided by the lawyer, follows their progress, keeps the client file up-to-date, checks accounts payable, and communicates relevant information to the client
• Swears in the client, witness, or any other person
• Manages the agenda
• Enters and transcribes data concerning legal aid requests
• Opens, closes, and files records; oversees archiving and destruction of files
• Receives, filters, and forwards phone calls; handles mail
• Prepares and collects, if necessary, cost statements and invoices for cost recovery and contributory section
• Masters and uses available IT tools
• Keeps a bank of legal procedures updated
• Maintains legal books and jurisprudence up-to-date
• Files payment notices and closes files
• Replaces the receptionist as needed
• Performs other related tasks

Requirements

• Education: 11th grade or Secondary V plus 2 years relevant experience

Location: Terrebonne Legal Aid Office, 891 Rue Saint-François-Xavier, Suite 210, Terrebonne, Quebec J6W 1H1

Start Date: To be determined, but no later than August 19, 2024

End Date: June 27, 2025

Scale: According to the current collective agreement

Hourly Wage: $23.25 to $28.60

Posting Period

From July 16 to August 4, 2024, at 4:30 PM

All applications must be sent via email to Mireille Courte (rh@ccjll.qc.ca) no later than August 4, 2024, at 4:30 PM.

The ideal candidate must be fluent in spoken and written French, have a very good knowledge of the Office Suite, possess excellent learning ability, able to work under pressure, show autonomy, resourcefulness, and discretion.